Create, tag, filter, archive, and manage your monitored prompts with variables, custom tags, and bulk operations.
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The Monitoring tab shows all prompts Vizzybl is actively tracking across AI platforms. This page covers how to create, organize, filter, and manage your prompts.
Every prompt has a status that controls whether it is actively scraped.
| Status | What it means |
|---|---|
| Active | Scraped on every monitoring cycle across all enabled AI platforms |
| Partial | Some platforms returned results, others failed. Still included in monitoring |
| Generated | Created but not yet activated for monitoring. Appears on the Generated tab |
| Archived | Removed from active monitoring. Its history stays available for your plan's history window |
The Monitoring tab shows every prompt that is not Generated or Archived — that includes Active, Partial, Pending, Assessing, Paused and Error. Use the Generated tab to review and activate new prompts, and the Archived tab to view or restore old ones. Use the Generated tab to review and activate new prompts, and the Archived tab to view or restore old ones.
Click + Add Manual in the toolbar to open the manual entry modal.
The manual entry form has a language picker. It starts on your brand's primary language. Change it when a prompt is written in another language, so Google AI Overviews and Google AI Mode are asked for results in that language. A French prompt saved as English is answered from English results.
If you add the same prompt for several countries, each prompt text keeps its own row in the table.
The language picker is being rolled out. Until it is switched on for your workspace, prompts added by hand are saved as English, as before.
On paid plans, click Import CSV next to + Add Manual to add up to 500 prompts at once. On Free, the button opens an upgrade prompt.
The import adds prompts to monitor, and nothing else. It does not import answers, competitors or history.
The file needs one column, and can have more:
| Column | What it holds |
|---|---|
prompt | The question. Required. |
country | A two-letter country code. Optional: your brand's primary market if left out. |
language | The language the prompt is written in. Optional: your brand's primary language if left out. |
| One column for each custom tag group | Headed with the group's name. Optional. A value that isn't one of the group's tags is reported and not created. |
Click Download template in the dialog for a file with the right headings. Files saved by Excel in Europe, which use semicolons, are read too.
Before anything is created, a preview lists the prompts that will be monitored, the ones saved as suggestions because your prompt limit is reached, duplicates that are skipped, and rows with a problem and why. Prompts over your limit are saved on the Generated tab and use no slot.
After the import, Vizzybl scans the new prompts 25 at a time and shows its progress. If you close the tab, the remaining prompts show as pending and can be scanned from the page.
CSV import is being rolled out. The button appears once it is switched on for your workspace.
Use [bracket] notation in prompt text to create templates that expand automatically into multiple prompts. For example, Best [product] in [city] expands into one prompt per combination of values you've defined in Settings > Brand.
See Prompt Variables for full coverage of syntax, expansion rules, and common patterns.
Tags help you organize and filter prompts by business-relevant dimensions.
Create your own tag dimensions from the tag management interface. Custom tags appear as additional filter columns in the prompt table and in the dashboard filter bar.
When you generate prompts, Vizzybl uses AI to automatically assign tags. You can edit tags manually at any time by clicking the tag cells in the prompt table.
Use the column header filters to narrow your prompt list:
Filters combine with the dashboard filter bar for cross-cutting analysis.
Click any prompt row to expand it and see:
Every monitored prompt is asked again on a schedule, overnight UTC:
| Plan | How often |
|---|---|
| Pro, Ultra, Enterprise | Every night |
| Daily4 | Every night |
| Free | Once a week, on Sunday, with a retry on Monday of anything that failed |
Weekly scans on Free are being switched on for workspaces in stages. Until they are on for yours, your Free prompts are scanned every night. When they are on, the Prompts page shows Free plan: weekly scans with the date of the Next scan.
On a weekly workspace:
Daily4 is the Free plan with your prompts scanned every night instead of once a week. Everything else stays as Free: 4 prompts, ChatGPT and Gemini, 250 credits a month. It is monthly and you can cancel at any time; your prompts then go back to weekly scans at the end of the month you paid for. Owners and admins of a Free workspace buy it from Upgrade once weekly scans are on for that workspace.
On a weekly workspace, the bar on the Prompts page also links to Daily4 with one reason a day, such as how many more cited pages daily scans find. Those figures are measured, not estimated. Once a month, Vizzybl looks at the workspaces whose prompts are still scanned every night and, for each prompt, compares everything ChatGPT and Gemini said across a full week of daily scans with what Sunday's scan alone showed: the pages cited, the competitors named, and whether the brand was named.
To archive a prompt, change its status dropdown to Archived. The prompt moves to the Archived tab and stops being scraped. Its history stays available for your plan's history window.
To restore an archived prompt, open the Archived tab, find the prompt, and change its status back to Active.
On paid plans, click Export in the toolbar and choose what to download. On Free, the button opens an upgrade prompt.
| Choice | One row for each | What it holds |
|---|---|---|
| Prompts in this view | Prompt shown, after your tab, search and filters | Prompt text, country, language, status, source, funnel stage, intent, your custom tags, when it was created and last scanned, and the figures the table shows |
| AI answers… | Stored AI answer in a date range you pick, up to 31 days | Date, prompt, country, language, AI engine, the full answer, whether and how often your brand was mentioned, your sentiment score, competitors mentioned and the URLs cited |
Both files open in Excel and Google Sheets, with accented text intact. A Prompts in this view file uses the same column names as the import, so you can edit it and import it again, or import it into another brand.
An AI answers file never starts before your plan's history window, and holds at most 5,000 answers. A file that was cut short says so in its last row. Viewers can export.
CSV export is being rolled out. Until it is switched on for your workspace, the Export button does nothing.
The Competitors column shows how many of your tracked competitors were mentioned in AI responses to each prompt. Click the count to open a modal showing which competitors appeared and how often.
Tip: If you haven't set up competitors yet, the column shows a "Set up" link that takes you to Settings > Brand.
[brackets] to monitor many combinations from one prompt